RIVERVIEW SCHOOL DISTRICT NO. 407

CARNATION, WA 98014

DRAFT Minutes of Regular Board of Directors’ Meeting

September 23, 2008

District Office – Conference Room A/B

 

 

CALL TO ORDER

 

Mr. Bawden, Board President, called the meeting to order at 7:01 PM, followed by the Pledge of Allegiance.

 

MEMBERS PRESENT

 

Mr. Bawden, Mrs. Van Noy, Mr. Pflugrath

Student Representatives:  Ms. Fields, Mr. Siegel

 

MEMBERS ABSENT

 

Ms. Oviatt, Mr. Edwards

 

COMMUNICATIONS, AGENDA ADJUSTMENTS, AND HEARING OF PUBLIC

 

Mr. Bawden mentioned he attended the Cedarcrest Curriculum Night.  He is also meeting with Dr. Smith tomorrow on Strategic Plan Goal 1:G.  He noted Ms. Oviatt is in Iowa and Mr. Edwards is at a conference in Texas.  He thanked the Board members for attending so many September school events.

 

Mrs. Van Noy spoke about her WSSDA Leadership Class last weekend in Kent, which focused on technology in the classroom.  She will be attending the WSSDA Legislative Conference in Wenatchee this weekend.  Mrs. Van Noy visited the All-District Band Rental meeting at Stillwater last Thursday and enjoyed seeing the newly painted and carpeted building.

 

Mr. Pflugrath attended the Tolt Middle School and Carnation Elementary curriculum nights.  He spoke at the Carnation PTA general meeting also.  Last Wednesday, he attended the Career and Technical Education Advisory Committees’ kickoff meeting.  Mr. Pflugrath mentioned he would also be attending the WSSDA Legislative Conference this weekend.

 

Mr. Siegel noted he was at the Cedarcrest Curriculum Night, manning a table with DECA, FBLA, and FFA clubs, providing information for parents.

 

Ms. Fields said she also worked with Mr. Siegel on Curriculum Night and it was great to see all the clubs working together.  She also noted that she would be attending the WSSDA Annual Conference in Spokane in November with the Board.

 

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COMMUNICATIONS, AGENDA ADJUSTMENTS, AND HEARING OF THE PUBLIC, Cont.

 

Agenda Adjustment

 

Motion 08-63:  To amend the Consent Agenda, Personnel Actions and Service Contracts, as presented.  (Bawden and Van Noy)  Unanimous.

 

Hearing of Public

 

Liz Anderson, parent of students at Cedarcrest, Tolt, and Carnation schools, expressed her concerns about the student impact of noise, dust and fumes from the construction at Tolt and Cedarcrest.  She also spoke about the Life Skills Class her son attends at Cedarcrest.  She felt the remodel of the kitchen area in the classroom would not fit the needs of the special education students.  She asked if the cabinets, range and refrigerator could be modified for a teaching classroom.  The Board acknowledged her concerns.

 

CONSENT AGENDA

 

Motion 08-64:  To approve the September 23, 2008, Consent Agenda as amended.  (Pflugrath and Van Noy)  Unanimous.

 

Approval of Regular School Board Meeting Minutes for September 9, 2008; Work Study Minutes for September 9, 2008; and Work Study Minutes for September 11, 2008

 

Approval of Warrants

General Fund Warrant No. 167126 through 167185 in the amount of $79,145.67 and No. 167214 through 167232 in the amount of $23,384.14; Capital Projects Fund Warrant No. 167186 through 167188 in the amount of $17,096.90; ASB Fund Warrant No. 167189 through 167210 in the amount of $33,366.34; and Private Purpose Trust Fund Warrant No. 167211 through 167213 in the amount of $4,771.61.

 

Approval of Personnel Actions, as amended

 

Approval of Service Contracts, as amended

 

Approval of Donations

The Board thanked Stillwater PTSA for their generous donations and also the anonymous donation of a Promethean Active Board for Stillwater Room E-37.

 

Approval of Student Fees

 

 

 

 

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OLD BUSINESS

 

Construction Update

 

Sean Ryan, Heery International updated the Construction Projects.

 

Cedarcrest High School Field Improvements

There is very little change and the architect is proceeding with the design development.

 

Cedarcrest High School Remodel

CDK has placed the new gymnasium slab; the second floor restroom improvements have been completed; the first floor restrooms by the counseling area are nearing completion; and CDK has installed the footings, storm water piping, and prepared the sub-grade for the slab at the gym addition. 

 

Cedarcrest High School Hydonic Pipe Lining

Tri Mechanical has completed the mandated repairs to the underground hydonic piping and overhead piping repairs in the administration area.  Contract close-out activities are being discussed with the school district’s legal counsel.

 

Tolt Middle School Remodel

Allied Construction has placed the new foundations, underground utilities and slab on grade for the addition to Building A.  They have started the installation of the underground utilities and footings for Building L addition.  The old gymnasium foyer has been demolished and the foundation installation formwork has started.  Allied expected to be completed with the new roof installation at the multipurpose room as of September 23rd. 

 

Allied has encountered underground utility lines that were installed in locations that differ from the as-built drawings and this has slowed the progress of the fire loop installation.  An old storage tank was encountered at the southwest corner of the gymnasium during the fire loop installation, and was removed in accordance with the Department of Ecology.  Soil analysis confirmed the presence of contaminated soils.  Additional excavation of the soil was performed in accordance with the recommendation of the district’s environmental consultant and the Department of Ecology.

 

Tolt Middle School Field Improvements

Seeding of the fields was completed on September 12th, and the running track pavement has been installed and the final track surface is expected to be installed the week of September 29th.  The installation of the new bleachers is expected to be underway in the next month.  Although the goal posts have been delivered, they will not be installed until the grass root system has been established.  All the grass fields need a full growing cycle before they can be used.  Similar to Cedarcrest, an 8 foot fence will be installed around the track area with a turnstile gate provided for key holders.

 

 

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OLD BUSINESS, Cont.

 

Construction Update, Cont.

 

Riverview Learning Center

The School District met with the City of Carnation Planning Department on September 4th and on September 23rd to review the project.  At the meeting on the 23rd, the City noted the following items:

  • The City is requesting a Site Development Review Permit to be submitted, reviewed and completed/approved before the District can submit for a building permit.  This review would take between 4-6 months.  Our architects stated this expectation was unique to the City of Carnation, as all other municipalities with whom they have worked allowed concurrent review of both the site development and building permits.  The building permit review and issuance is expected to take another 4-5 months, based on the time frame from the Tolt project.  This would place the overall permit review and issuance up to 11 months and set a bid/award timeline of August 2009.
  • The City stated that it is “policy requirements” that dictates that the District is to engineer/design and construct the road improvements to extend Milwaukee Ave. to the city limits (which is one block at the north end of the district property, ending at the Harvold field).  These road and city infrastructure improvements could impact the project budget by approximately $1.2 to $1.5 million.
  • The City has known for approximately one year they would need to discuss an easement from King County along the trail for the Milwaukee extension, yet only met with King County officials for the first time last week.
  • The City once again informed the District that the city’s water system would be insufficient to provide the 2-hour required water flow through the fire suppression lines as required by the Fire Marshall.  The City also stated they still are trying to plan for the acquisition of an emergency generator, but nothing had yet been finalized.
  • The District asked the Fire Marshall if emergency response access could be provided without using the right-of-way.  The architect showed a crushed gravel road for emergency response vehicles that would wrap around the west side of the campus and end in a cul de sac.  The Fire Marshall agreed that would provide the needed fire access.

 

After further discussion, the Board requested a financial estimate and attorney review of the City’s requirements before discussing further options.

 

King County Investment Pool

 

Mr. Adamo explained the King County Investment Pool’s impaired investments in commercial paper in 2007, which resulted in a loss of over $2 million relating to the sub-prime mortgages.  The King County Investment Pool invests for cities, school districts, fire districts, county departments, etc.  The County has developed strategies to get rid of the impaired investments by auctioning them off for cents on the dollar, which could bring the District’s total estimated loss to $560,304.  The District made the decision to write off the loss of $560,304, portioned among all district funds, in the fiscal year ending August 31, 2008.

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OLD BUSINESS, Cont.

 

Strategic Plan Status

 

Dr. Smith stated the objective tonight is to approve the Strategic Plan so it can be distributed.  We are continuing to raise the bar and follow our vision “to be a national model of education excellence."  In next year’s review of the plan, we hope to define what it means to be teacher, a learner, a district employee, and a community member in terms of what those roles mean now and in 15-20 years out.  With this plan, we are meeting more and more students’ needs, but we want to be where “every student will be successful based on their educational needs.”

 

Motion 08-65:  To approve the 2005-2010 Strategic Plan, dated September 23, 2008.  (Bawden and Pflugrath)  Unanimous.

 

NEW BUSINESS

 

Spanish Curriculum Adoption

 

Dr. Smith introduced Adrian Lawrence, Cedarcrest Spanish teacher, who explained the Spanish textbook adoption process.  The process started three years ago by contacting surrounding districts to see which textbooks were being used.  It was found no particular textbook was being predominantly used, so Mr. Lawrence developed a rubric to evaluate the principal textbooks on the market.  The rubric scoring used textbook components, textbook content, auxiliary materials, and online student components.  Prentice Hall “Realidades” textbooks were chosen because they had the most auxiliary materials, extensively incorporating technology to create readily accessible and often interactive learning experiences.  Mr. Lawrence showed the Board some of the interactive online materials students are able to use, noting some of the sites are also available to the community.

 

Motion 08-66:  To approve the Prentice Hall “Realidades” textbooks for Spanish 1, Spanish 2 and Spanish 3.  (Van Noy and Pflugrath)  Unanimous.

 

Final Reading, Revised Policy 6890, State Environmental Policy Act Compliance

 

The district asked the Board to approve revisions to Policy 6890 in one reading to expedite the process for the Riverview Learning Center project.

 

Motion 08-67: To approve Revised Policy 6890, State Environmental Policy Act Compliance for Final Reading.  (Van Noy and Bawden)  Unanimous.

 

 

 

 

 

 

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REPORTS

 

Student Report

 

Mr. Siegel gave the student report on Cedarcrest High School ASB, organizations, and sports.  Highlights include:

  • Homecoming Game with South Whidbey is this Friday, with the Junior Class planning the half-time show including fireworks.  The Homecoming Dance is Saturday at the Bell Harbor Conference Center in Seattle.
  • Most clubs are just starting up; however, FFA went to the Puyallup Fair last weekend to compete in Tractor driving, Livestock judging, Dairy Cattle Judging and poultry judging.  In October, FFA is planning a Corn Maze for all the CTSO organizations.  TSA (Technology Student Association) members have taken on PAWS radio broadcasts, CHS TV production for the CHS closed circuit TV system, and are currently talking with Camp Korey at Carnation Farm about helping them in a few media fundraisers.
  • Football, Cross-Country, Volleyball and Girls’ Soccer are all starting the season with wins.

 

Superintendent Report

           

  • Mr. Robertson attended the Curriculum Nights at Cherry Valley, Tolt Middle School, and Cedarcrest High School.  Per the board’s request, he spoke to Tolt parents on the construction projects.
  • Last week he attended the Center for Collaborative Support meeting and the monthly Educational Service District (ESD) meeting.
  • Mr. Robertson was appointed to serve on the WIAA Medical Aspects Committee for the 2008-09 school year.  The majority of the committee is composed of doctors, with additional representation from Puget sound ESD, Washington School Rick Management Pool, Canfield and Associates, OSPI and WIAA staff and executive board.  He is the only superintendent on the committee.  The first meeting will be on October 8th, anticipating there to be only one meeting per year.
  • Riverview Education Foundation Golf Tournament will be held on Saturday, September 27, at the Trilogy Golf Course.  There are 23 teams participating in the event this year. 
  • The annual Tolt Dam Evacuation Drill will be held on Tuesday, September 30, for Tolt Middle School, Carnation Elementary School, and the District Office.  This year is the full, all-student and staff drill.
  • Mr. Robertson will be attending the WASA Fall Conference in Wenatchee on October 5 through October 7.
  • Mr. Robertson and Mr. Adamo met with Jon Gores from D.A. Davidson & Co. in preparation for the next bond rating and bond sale.  Riverview’s bond rating is expected to go up again.  No other district our size is rated above us.

 

 

 

 

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ADJOURNMENT

 

There being no further business, Mr. Bawden adjourned the September 23, 2008 Board Meeting at 9:34 PM.

 

MINUTES PREPARED BY

 

Cheryl B. Layman, Recording Secretary to the Board of Directors.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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